QUALIFICATIONS
- Approved by President and Dean
- Commitment to Catholic schools
- Bachelor’s degree in accounting, finance, or related field; coursework in school finance preferred
- Five years accounting experience, which must include three years of general ledger and budget experience; financial management in a school system, not-for-profit, or similar setting is preferred but not required
- Strong problem solving and analytical skills required and ability to establish and meet deadlines
- Fluency with accounting software platforms
- Working knowledge of basic office equipment, technology, and computers, including business management, accounting, word processing, spreadsheets, and database software
RESPONSIBLE TO: President and Dean
AREAS OF RESPONSIBILITY
Working closely with the Regis Catholic Schools (RCS) President, the RCS Controller has the following responsibilities:
Personal
- Demonstrates loyalty to RCS, Diocese, and Church.
- Trustworthy, respects confidentiality appropriate to the position.
- Possesses good communication skills, including pleasant telephone manners.
- Demonstrates organizational skills, self-directed, gives attention to detail.
- Functions well under pressure and reacts calmly in emergency and stressful situations.
- Maintains professional, cooperative, and friendly relations with system employees and the public.
- Able to work well with others in a teamwork approach.
- Pursues ongoing professional development.
- Possesses basic clerical skills.
Management
- Assists in selection, training, supervision, and evaluation of RCS Accounting Assistant(s).
- Meets with and prepares presentations for the RCS Commission, RCS Finance Council and/or Pastors regarding budgets, subsidies, tuition, and related financial issues.
- Meets with Diocesan Coordinator of Finance for Unified Catholic School Systems and area finance managers to implement Diocesan procedures.
- Works closely with the Tuition and Enrollment Coordinator regarding the tuition management and tuition assistance program; maintains records of tuition agreements, provides consultation to parents regarding enrollment procedures, access, and process.
- Responsible for oversight and management of the Scrip program.
- Prepares and/or reviews policies to be included in the faculty/staff and student/parent handbook regarding tuition, budget, cash controls, and related issues.
- Operates in accordance with local, Diocesan, state, and federal laws, policies, regulations and codes.
- Oversees the completion of federal, state or Diocesan forms as requested by the President.
- Offers guidance to staff regarding IRS requirements, state, Diocesan, and federal regulations.
Budget
- Collaborates with area administrator in preparing annual system budget, assists building/program administrators and Advancement Director with their portion of budget preparations, and assists with presentation of annual budget to Finance Committee and/or Education Commission.
- Monitors execution of approved budget; provides monthly, quarterly, and annual status reports of income/expenses as requested.
- Develops and implements internal controls for the collection, recording, and deposits of income including but not limited to, subsidy, tuition, fees, $crip, development and third source, child development, extracurricular, and food service income.
- Implements or assigns responsibility for purchase orders, invoice approval, and payment of bills.
- Administers tuition and other fee billings and collections; regularly reports and collects delinquent tuition/fees, including notifying parents and pastors.
- Establishes policies for petty cash funds.
Recordkeeping
- Assigns responsibility for or completes accurate records and reports for parish subsidy; departments/schools; development and third source; booster clubs, student activity accounts, home and school, and other special groups; food service programs, and child development programs income and expenses.
- Keeps accurate records; prepares necessary reports of student scholarships and tuition assistance.
- Ensure the timely payment of federal and state taxes, and other payroll billings.
- Prepares all federal, state, Diocesan, other reports as specified, necessary, and required by law.
- Reviews bank reconciliation for RCS checking and savings accounts; verifies reconciliations for development or other accounts.
- Keeps detailed records of savings accounts and other invested income, reviews interest rates.
- Arranges and supervises annual or bi-annual financial analyses/audits.
- Provides area administrator with copies of Finance Office correspondence.
- Provides area administrator with regular reports as requested.
General Office
- Prepares/processes correspondence related to Finance position or as directed by the President.
- Assists RCS office personnel and/or administrative staff during peak work periods/staff absence.
- Assists in keeping Administrative Offices clean and orderly.
- Manages Central Office in absence of area administrator.
- Performs all other reasonable duties as necessary to the position or as specified by President.
Interested candidates should submit a letter of interest, resume, and references to Jen Eager, Human Resources Director at: jeager@RegisCatholicSchools.com or to:
Regis Catholic Schools
Attn: Jen Eager
2728 Mall Drive, Suite 200
Eau Claire, WI 54701